Job title: Personal Assistant

Reporting to: Director

Salary: AUD $70,000 plus Superannuation

Hours: Full time

Location: Canning Vale WA 6155  

PURPOSE OF THE POSITION

T Aemro Pty Ltd is currently looking for a Personal Assistant to provide high-quality executive personal assistance and administrative support to the Company Director in all operational and Strategic Activities

DUTIES AND RESPONSIBILITIES

• Organising and maintaining diaries and making appointments
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Devising and maintaining office systems, including data management, and filing
• Filter and manage incoming correspondence (emails, faxes, and post) highlighting urgent correspondence and print attachments
• Organise and maintain correspondence, record and follow up on pending matters
• Prepare and distribute correspondence on behalf of the Director
• Format, edit and proof-read various documents and presentations and draft routine letters or reports
• Maintain rapport and liaise with other staff across the business
• To ensure all aspects of meetings/conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times
• To attend and minute meetings as required
• Prepare documents, amend, and format them including client documentation, emails, and PowerPoint presentations as and when required
• To take and transcribe dictation of letters and other documents
• Assist in researching and assembling information for the preparation of reports, as well as preparing reports
• Assist with administrative tasks associated with meetings as required
• Maintain appropriate levels of office supplies, stationary, and office equipment which may include printers, and photocopiers, and monitor maintenance issues
• General administrative tasks such as filing, copying, and scanning

 ACADEMICS AND TRADES QUALIFICATION 

 Diploma of Management/ Business Administration with 3 years of relevant full-time experience, or 6 years full-time relevant experience in lieu of Qualifications.

 WORK EXPERIENCES AND SKILLS 

• High level of planning and organisation skills 
• Ability to maintain strict levels of confidentiality and a high level of professionalism
• Good organizational and time management skills
• Excellent Administration Skills, typing, and Software Skills
• Strong command of interpersonal and oral communication

If this sounds like you, please send us a cover letter and your resume. If you have not heard from us within 3 to 5 business days, please consider your application as being unsuccessful.